Document Management Solutions


Viva Network's Web Based Document Management Services include designing and implementing a cost-effective online document based system to create an Internet Archive at our web hosting sites utilizing online based document management. Each application is customized to meet a client’s specific needs for an online web document application. Users can institute a search and retrieval process using previously established indices and document identification classifications.

Viva Network delivers all the requisite management, infrastructure and support. We offer numerous document repository alternatives. Access to this system is through your current browsers. Only users with approved access to the information are able to retrieve it by use of identification logons and passwords. All transmission to and from our web based document management servers employs Secure Socket Layer (SSL) transmissions.

Data presently in electronic formats is integrated at high speed. For source documents, Viva Network can scan and index from paper, microfilm, microfiche and aperture cards. Documents may consist of legacy backfile information or day-forward. Another alternative is to handle legacy data on an "on-demand" basis. We retrieve the data from the original form and transmit it "on-demand." Clients can do day-forward scanning and indexing with their own staff or use our services. We afford numerous Internet online records storage, retrieval and processing alternatives. Data presently stored in electronic formats is integrated at high speed.

For source documents, Viva Network can scan and index from paper, microfilm, microfiche and aperture cards. Documents may consist of legacy backfile information or day-forward processing. Among the options: Viva Network can scan, index and upload all backfile and ongoing documents Clients can do their own scanning and indexing using their staff, we then upload and maintain the database We can convert a backfile of documents and clients can proceed with ongoing work Clients can scan data and transmit to us via e-mail, FTP or CD and we then index and upload the documents. For smaller volume applications, clients can use standard facsimile machines to transmit documents to us, we then index and upload them to our dedicated enterprise servers. Viva Network provides all administrative, backup, security, software upgrades, systems and database administration, hardware support and training. Access is available anywhere that has a secure Internet connection.

For those companies anxious to initiate an Internet oriented records management project, a system can be rapidly implemented. A "pilot system" can be created and demonstrated in a matter of only a few days. Then, using the results of the pilot, a system can be customized and installed in a matter of weeks. We can install a similar system within your company's Intranet.

 

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